CrehzTracker

Privacy Policy

Effective 20 August 2026

CrehzTracker is an expense and mileage tracker for self-employed people. This policy explains what it collects, why, and who else sees it.

Questions: info@crehztracker.com

The short version

Your books — expenses, income, drives, receipts — are stored on our servers so they survive a lost phone and reach your other devices.
Receipt text and your questions to the assistant are sent to Anthropic to be read and answered.
Location is used to measure drives. It is optional, off until you turn it on, and the app records where a drive started and ended plus how far it went — not a continuous trail.
Nothing is sold, and nothing is used for advertising or for tracking you across other apps or websites.

What we collect, and why

Your account

When you sign up we store your email address and the name you give during onboarding. If you use Sign in with Apple and choose to hide your email, we only ever see Apple’s private relay address.

Your books

Everything you enter or import:

Expenses — vendor, amount, date, category, description, currency, and the payee if you assign one
Income — source, amount, date, type, description
Drives — miles, purpose, business or personal, and the start and end locations (see Location below)
Budget — pay schedule, recurring bills, savings goals
Payees — the names of people you record paying
Settings that affect tax figures — filing status, state of residence, mileage rate, 1099 threshold

This is the point of the app; without it there is nothing to show you.

Receipts

Photographs you take of receipts and cheques are stored in a private bucket. They are readable only by your account — the server checks ownership on every request, not the app.
Receipts you forward by email to your @in.crehztracker.com address. We store the sender address, the subject line, the attachment, and the vendor and amount read from it.

Location — optional, and off by default

If you turn on Record drives automatically, the app uses your location to measure how far you drive.

Your position is read on the device while a drive is in progress. The continuous trail is not uploaded and is not kept after the drive ends.
What is stored is the distance, the start and end times, and a place name for each end of the journey — a street or neighbourhood — obtained by asking Apple’s geocoder about the coordinates.
Turn the switch off and location is not used at all. Every other part of the app works without it, and drives can be entered by hand.

Be aware that the start and end points of your regular journeys can identify where you live and work.

Camera, microphone and motion

Camera — only when you scan a receipt or cheque.
Microphone — only while you are speaking to the assistant. Speech is turned into text on your device where the device supports it, and by Apple’s speech service where it does not. Audio is never stored by us.
Motion activity — used to notice when a drive begins, so that GPS is not running all day. It is not stored or transmitted.

Usage

We count how many assistant requests your account makes each hour, to enforce rate limits. No content of those requests is stored in that count.

Who else sees your data

We do not sell data. We do not use it for advertising. We do not track you across other apps or websites. These are the services the app depends on:

Service	What reaches them	Why
Supabase	Everything listed above — it is where the database, sign-in and receipt storage live	Hosting
Anthropic	The text of receipts being read, and your questions to the assistant along with the figures needed to answer them	Reading receipts, answering questions
Postmark	Sign-in code emails, and receipts you forward	Sending and receiving mail
Apple	Sign in with Apple; coordinates sent to the geocoder to name a drive’s endpoints; speech, where on-device recognition is unavailable	Sign-in, place names, dictation
European Central Bank (via Frankfurter)	Nothing personal — only a currency pair and a date	Exchange rates

On the assistant specifically: when you ask it a question, the parts of your books needed to answer are sent to Anthropic along with the question. When you scan a receipt, its image or text is sent to Anthropic to be read. If you would rather that did not happen, do not use the assistant or the scanner — every figure can be typed in by hand.

Where it is stored, and for how long

Data is held on Supabase infrastructure. We keep it for as long as your account exists, because it is a financial record and you may need past years for tax.

Clear all data (Settings → Account) erases your expenses, income, drives, payees and budget from your account and from your other devices. It is not reversible.
To delete your account entirely, email info@crehztracker.com and we will remove it and the data belonging to it.
Deleted rows are first marked deleted so that your other devices learn about the deletion, then removed.

Names of other people

If you record paying someone — a musician, a contractor — you are storing their name in our system. That is your record, and you are responsible for handling it appropriately. We use it only to show you your own books and to total payments for 1099 purposes.

Children

CrehzTracker is a tool for working adults and is not directed at children. We do not knowingly collect data from anyone under 13.

Your choices

Location — off unless you turn it on, and revocable at any time in Settings → CrehzTracker → Location. Drives can be entered by hand instead.
Camera and microphone — only used when you invoke them, and revocable in iOS Settings.
Access and export — Reports & Analytics exports your data as PDF, CSV and a zip of your receipts.
Deletion — as above.

Security

Traffic between the app and our servers uses HTTPS. Your books are readable only by your account: the database enforces this itself, so a request for someone else’s rows is refused by the server rather than filtered by the app. Receipt images live in a private bucket and are reached through short-lived links issued one file at a time.

No system is perfectly secure, and we do not claim otherwise.

Changes

If this policy changes materially we will update the date at the top and note the change in the app.